Free Time Card Calculator

Timecard Calculator - Calculate Hours and Minutes Worked

Tracking and calculating the hours an employee works is an important aspect of calculating their wages. Carelessness in this regard can lead to unaccounted hours that may result in docked pay. 

HR and accounting departments calculate and release payments, but they need attendance information from managers of different departments. These managers can use the time card calculator to quickly and accurately create a record of the hours each employee worked.

By using the timesheet calculator, you reduce the chances of clerical and calculation errors and be more productive. With this tool, you can effortlessly calculate the hours worked on a weekly or bi-weekly basis, as is the standard of payment and wage calculation in the United States.

How Does the Time Sheet Calculator Work?

The work time calculator works in a simple but reliable way.  It calculates the total amount of time worked in a week (or two). The user enters the time slots. There are two sections for it, one for working hours and one for break hours.

You set the hourly rate, and the time calculator simply adds the total hours worked and multiplies that by the hourly rate. So, you get both the total hours and the total payment for those hours.

You can also set a limit for the regular working hours. This means that all time exceeding that limit is counted as overtime. You can also set the rate of overtime payment. 

The options available for regular hours are 7.6 hours per day or 38 hours per week. The overtime rate is either 1.5 or 2 times the normal wage. These values are according to American standards.

This weekly hours calculator will automatically calculate how many regular and overtime hours have been worked and will calculate the pay accordingly.

All of this is automatic; you only need to enter the pay rates and the time slots manually.

How to Use the Time Card Calculator to Calculate the Hours and Minutes Worked?

Instead of manually calculating the employees' time hours and payrolls, use the free time card calculator to automatically calculate the hours worked and generate the gross pay for each employee.

To use the time card calculator, follow the step-by-step instructions.

1. For each employee, either select the weekly option to get the one-week time entries or the bi-weekly option to get the two-week time entries.
2. Select your "Days in a week." You can choose between Five or Seven days.
3. Select the overtime rate option if your employee worked overtime. As we have already discussed, overtime starts after 7.6 hours per day or 38 hours per week, as is the American standard. But, it can vary depending on the employee's agreement and industry standards. Thus, you can also select the "Exempt" option if the employee is not entitled to overtime.
4. Select the employee's base hourly pay rates and choose the overtime rate.
5. Enter the employee's name and select the currency.
6. The tool provides two options, "Auto-Fill" and "Daily Totals Only." In case of availing any of those, first, select the option and then fill in the entries.
7. Break down the hours your employee has worked each day.
8. Add the times worked with lunch breaks and time off. Enter the time in and time out for each of the employees.
9. Our employee timesheet calculator converts the hours and minutes to decimal format as you enter the employee's time in and time out.
10. This work hours calculator calculates the employee's total worked hours and total gross pay per the instructions you provided.
11. Once you have completed the information, you can download the employee's timesheet in CSV format or get its hard copy using the "Print" option.
12. If you want to convert a CSV file to an Excel file, you can use CSV to Excel Converter.

Common Work Hours Calculation Issues that You Can Solve With Our Tool

Here are common issues with work hours calculations that the timesheet calculator can help with.

• Due to clerical errors, it is possible that some overtime hours do not get clocked. This results in a smaller wage for the employee. This can open up the company to legal troubles.
• With the timecard calculator, employers can ensure that clerical errors are minimized and all worked hours are noted accurately.
• Many states in the United States have laws about providing tea and lunch breaks to employees. Mistakes in calculating break hours can result in incorrect wages as well.
• With our time card calculator, you can easily put in the correct break hours and calculate wages accurately.
• Salaried employees are typically exempt from overtime payment. They have a fixed annual payment. However, calculating the wages of such employees based on their hours can result in errors where they get overpaid. However, our work time calculator provides the “Exempt from overtime pay” option. As long as you clearly classify which employees are salaried and which ones are paid hourly, you won’t have any issues.

For more productivity tools like this, check out the other offerings from DNS Checker, such as Credit Card Checker, QR Scanner, Notepad Online, and more.

FAQs

What is the FLSA Overtime Rule?

According to the Fair Labor Standards Act (FLSA), an employee is entitled to overtime pay if they have worked more than 40 hours in a work week. The overtime pay must be at the minimum 1.5x the rate of the normal pay.

When is FLSA overtime considered?

According to the FLSA, anything more than 40 hours per week is considered overtime. So, if an employee were to work 50 hours a week, they would have done 10 hours of overtime.

What is the difference between Exempt vs. non-exempt employees?

Exempt employees are those who are not entitled to overtime pay under the FLSA rules. These employees typically hold administrative or executive positions.

Non-exempt employees are those who are paid hourly and fall under the FLSA overtime rules. These employees usually hold positions that require manual or technical work.

Various tests are used to decide whether an employee falls under the exempt or non-exempt status.

What are the three main categories of exempt job duties?

The three main categories of exempt job duties are

• Administrative. These employees are in charge of doing office work (non-manual) that is directly related to management or general operations. They also have the authority to make independent judgments about important matters related to the business.
• Executive. In charge of operations or managing other employees. Have the authority to hire, fire, and promote other employees.
• Professional. These are employees who perform duties that require specialized information and skills and have university/college degrees for those skills.